Effective April 24: Accessibility Compliance Required for Vendor Documents

Description

Effective April 24: Accessibility Compliance Required for Vendor Documents Dear Vendor/Contractor, The City of Casa Grande is committed to ensuring all procurement materials are accessible to staff, elected officials, and members of the public in accordance with the Americans with Disabilities Act (ADA) and the new ADA Digital Accessibility Rule. Beginning April 24, 2026, all vendors and contractors submitting proposals, bids, qualifications, presentations, or supporting documents must ensure materials meet digital accessibility standards aligned with WCAG 2.1 Level AA. To read the Fact Sheet on the Ruling, visit Fact Sheet: New Rule on the Accessibility of Web Content and Mobile Apps Provided by State and Local Governments | ADA.gov These requirements apply to all: Requests for Proposals (RFPs) Requests for Qualifications (RFQs) Invitations for Bids (IFBs) Statements of Qualifications Vendor Presentations Supporting Materials and Attachments Accessibility Requirements Submitted documents must: Be searchable and not scanned images. Use proper headings and document structure. Include alternative text for images and graphics. Meet color contrast requirements. Include accessible tables and hyperlinks. Provide captions for video content (if applicable). Preferred formats include: Microsoft Word (.docx) Accessible PDF Microsoft PowerPoint (.pptx) Accessible Excel (.xlsx) Accessibility Check Required Vendors are required to run an accessibility checker prior to submission. Examples include: Microsoft Accessibility Checker PAC PDF Accessibility Checker WebAIM Contrast Checker Please note that the Adobe Accessibility Checker does not meet WCAG 2.1 Level AA requirements. Non Accessible Submissions If submitted documents are not accessible, the city may request an accessible version, delay the review of proposals, or consider the submission incomplete. Why This Matters These requirements help ensure compliance with the ADA Digital Accessibility Rule, provide equal access to procurement information, and support transparent and inclusive government processes. For questions regarding accessibility requirements, please contact: Procurement DivisionEmail: Phone: 520-421-8601 We appreciate your cooperation and partnership in ensuring accessible and inclusive procurement processes. Sincerely, City of Casa Grande