Download RFP for Operations, Maintenance, Capital Facilities, and Administrative Services

Description

REQUEST FOR PROPOSALS (RFP) FOR COMPREHENSIVE OPERATIONS, MAINTENANCE, CAPITAL FACILITIES, MANAGEMENT, AND ADMINISTRATIVE SERVICES ISSUED BY: POWDER MOUNTAIN WATER AND SEWER IMPROVEMENT DISTRICT DATE OF ISSUANCE: April 9, 2026 PROPOSAL DUE DATE: April 30, 2026, 5:00 p.m. MDT 1. INTRODUCTION AND BACKGROUND Powder Mountain Water and Sewer Improvement District (the “District”) is soliciting competitive sealed proposals from qualified entities (each, an “Offeror”) to provide comprehensive operations, maintenance, capital facilities, management, and administrative services for the District. The District’s goal in pursuing this arrangement is to enhance operational efficiency, reduce operating costs, and strategically position the District for future capital improvements—whether financed by the District or external parties—that can be executed more cost-efficiently and with greater timeliness. Ultimately, the aim is to deliver meaningful savings for all ratepayers while elevating the quality of services and infrastructure. The District intends to enter into a multi-year contract with a qualified vendor (the “Contractor”) in accordance with the form Service Contract attached here to as Exhibit “A.” The Contractor will perform substantially all day-to-day operations of the District, including: • • • • • • • • • • operating, building, maintaining, and repairing water/sewer assets (pipes, manholes pumps, meters, valves, connections, lift stations, sewer lagoons/ponds, and other facilities); managing wells/sources, lagoons/ponds, manholes, piping, buildings/grounds, easements, and associated properties; managing water rights/interests and water contracts and defending against adverse claims; performing required inspections, monitoring, and testing; maintaining permits/licenses and filing all required reports with local governments, state agencies, and the like; performing customer operations and carrying out customer communications, including accepting applications, delivering service, handling routine inquiries, enforcing Board of Trustees rules, and implementing Board of Trustees directives; conducting billing & collections; maintaining financial books/records, paying obligations, and processing invoices; supporting the Board of Trustees through meeting coordination, notices, agendas, and minutes; paying all District invoices/bills as approved by the Board of Trustees; • • • • complying with and paying all bond and bank debt service from collections;