DOE Determination - Water Service Line Leak - 54 Paseo C de Baca

Description

Justin S. Greene Adam Fulton Johnson Commissioner, District 1 Commissioner, District 4 Lisa Cacari Stone Hank Hughes Commissioner, District 2 Commissioner, District 5 Camilla Bustamante Gregory S. Shaffer Commissioner, District 3 County Manager MEMORANDUM DATE: April 8, 2025 TO: File FROM: Bill Taylor, Procurement Manager, CPO Via: Justin Martinez, Utilities Operations Foreman Travis Soderquist, Public Works Department Deputy Director RE: Declaration of Emergency to Procure the Necessary Repairs to a Water Service Lin Leak Located Near 54 Paseo C de Baca in Santa Fe, New Mexico. ISSUE At 8:00 AM, Monday, March 31, 2025, the Public Works Department Utilities Division received a call from a resident in La Cienega of water flowing near 54 Paseo C de Baca in the Community of La Cienega.. The Public Works Utility Division Director contacted the County Procurement Manager to make a request for an emergency and to contact contractors to address the emergency conditions. Permission was given by the Procurement Manager. After contacting multiple contractors, the Public Works Utility Operations Manager was able to receive confirmation from Sub Surface Contracting to mobilize on the morning of the reported incident. After the Contractor excavated the soil and approximately 9 square feet of asphalt, it was discovered that the ¾ inch copper service line was leaking. Santa Fe County provided two compression fittings and four feet of copper line for the repair. Repairs were completed and the system was completely pressurized and flushed by 6:00 pm on Monday, March 31, 2025. Repairs to the road were also required by the Contractor that were completed the following day. DETERMINATION: Customers were without potable water with this water main break, as well as fire suppression for 6 hours while these repairs were completed. It is therefore the written determination of the County Procurement Manager to make the declaration of emergency for the repairs as there exists a threat to the public health, welfare and safety, pursuant to 13-1-127 Emergency Procurements. 102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX: 505995-2740 www.santafecountynm.gov Emergency Project Description: Contractor: Sub Surface Contracting, LLC 27A Paseo De River Santa Fe, New Mexico 87507 (505) 473-1000 Scope of Work: See attached cost breakdown for repairs.