DOE Determination - Water Main Break - 9 Rumble Rd (HWY 14)

Description

Justin S. Greene Adam Fulton Johnson Commissioner, District 1 Commissioner, District 4 Lisa Cacari Stone Hank Hughes Commissioner, District 2 Commissioner, District 5 Camilla Bustamante Gregory S. Shaffer Commissioner, District 3 County Manager MEMORANDUM DATE: March 24, 2025 TO: File FROM: Bill Taylor, Procurement Manager, CPO Via: Carlos Casias, Utilities Infrastructure Manager RE: Declaration of Emergency to Procure the Necessary Repairs to a Broken Water Line at 9 Rumble Rd in Santa Fe, New Mexico. ISSUE On Wednesday March 12, 2025, the Public Works Department was notified that a 10-inch water main was hit and broken by an excavator that was operated by an outside Contractor. The water served over 195 customers and was flooding the streets. The outside Contractor refused to make the repairs stating that their utility locates did not show there was a maid water line in the area they were excavating. The Public Works Utility Infrastructure Manager contacted the County Procurement Manager to make a request for an emergency and to contact contractors to address the emergency conditions. Permission was given by the Procurement Manager. Public Works was able to request the mobilization of Sub Surface Contracting, Inc on Wednesday to make the necessary repairs. The Contractor was able to isolate the cut-off, excavate and repair the line. Water was restored to the customers by Thursday, March 13, 2025. DETERMINATION: More than 195 resident County water customers were affected by the disconnection or water main shutoff. It is therefore the written determination of the County Procurement Manager to make the declaration of emergency for the repairs as there exists a threat to the public health, welfare and safety, pursuant to 13-1-127 Emergency Procurements. 102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX: 505995-2740 www.santafecountynm.gov Emergency Project Description: Contractor: Sub Surface Contracting, LLC 27A Paseo De River Santa Fe, New Mexico 87507 (505) 473-1000 Scope of Work: See attached cost breakdown for repairs. Prepped pipe to install 2 10” Smith & Blair Couplings; flushed lines, checked for leaks in the connections. TOTAL:_________________________________________________$3,939.29, exclusive of NMGRT 102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX: 505995-2740 www.santafecountynm.gov SUB SURFACE CONTRACTING, INC.