DOE - Determination - 2208 Paseo Primero Hyde Park Estates

Description

Justin S. Greene Adam Fulton Johnson Commissioner, District 1 Commissioner, District 4 Lisa Cacari Stone Hank Hughes Commissioner, District 2 Commissioner, District 5 Camilla Bustamante Gregory S. Shaffer Commissioner, District 3 County Manager MEMORANDUM DATE: January 3, 2025 TO: File FROM: Bill Taylor, Procurement Manager, CPO Via: Carlos Casias, Utilities Infrastructure Manager RE: Declaration of Emergency to Procure the Necessary Repairs of a Water Line Break at 2208 Paseo Primero, Hyde Park Estates in Santa Fe New Mexico for a Total NotTo-Exceed Amount of $25,749.33, Exclusive of NM GRT. ISSUE At approximately 10:00AM on Monday December 9, 2024, the Public Works Utilities Supervisor received a call of a possible water line break at 2208 Paseo Primero within the Hyde Park Estates in Santa Fe County. As the County is responsible for the maintenance of the Hyde Park Estates water system, the Supervisor of the Department dispatched a crew to investigate the water line break. Upon arrival the crew confirmed that there was a major break in the water line at the location and requested the assistance of a licensed plumbing contractor to mobilize to the site for further investigation and repairs. Once approved, the Department was successful in contacting Sub Surface Contracting to mobilize the same day. The Contractor was able to excavate the site and complete the repairs by the end of the day. Due to the weather and the damage to the asphalt road, the Contractor had to return to the site to make the required repairs to the road. DETERMINATION: More than 50 resident County water customers were without water due to the water line break. Therefore, pursuant to 13-1-127 Emergency Procurements, it is the determination of the Santa Fe County Procurement Manager that there existed a threat to the public health, welfare, safety and property that required the procurement of services, construction or tangible items under emergency procurement in order to address and eliminate the immediate emergency condition as described above, pursuant to NMSA 1978, 13-1-127. 102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX: 505995-2740 www.santafecountynm.gov Emergency Project Description: Contractor: Sub Surface Contracting, LLC 27A Paseo De River Santa Fe, New Mexico 87507 (505) 473-1000 Scope of Work: See attached cost breakdown for repairs. Cut asphalt and removed 8’x 6’ asphalt.