Digital Copiers, Scanners, and Related Services - Pre-bid Q&A 10.21.20 (opens in new window

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Copier Services Pre-Bid Meeting 10/21/20 - Questions Received Bid Specifications Additional questions must be received by 10/29/20 1:00PM. CLARIFICATION FROM MEETING 1) Does NPSD OWN the currently used Equitrac, PrismaPREPARE, and PrismaDIRECT software? Or, is this leased with your current MFP provider? Bidders should be prepared to provide license and support. The software component is rented and not owned by North Penn School District. Prisma and Equitrac would be de-installed from our district owned servers at the termination of our current agreement, 12/31/20. General Questions 2) Do you have an IT staff that would connect your computers to the copiers? Yes 3) Can you provide me an average monthly usage per school b/w and colored? Usage detail attached below. 4) Is there any immediate need or opportunity that we could quote on for a small purchase below $10,000? Like printing supplies, toners or cartridges. No 5) Is the current contract a no lease option? Current agreement is not a lease agreement. 6) Can you please provide the equipment cost? No equipment lease payment. 7) Does current cost of .74 include equipment, service and supplies, and staples, please confirm. Yes Page 1 8) Is the .74 per page for black prints only or for both color and black prints? If only black prints, what is the cost per page for color prints. Is .74 the start cost if costs have escalated over time what is the cost now ? If locked for how long. Please also provide current color cost. Current cost B/W .0081 Color .041 - term of contract through December 31, 2020. 9) Does the current contract include a monthly minimum volume for color and black prints? No 10) On page 11 under Option A, how is the cost of the hardware factored into this option? Also, with Option A, is the School District willing to commit to a minimum monthly volume? Cost Per Click/Impression should be inclusive of all hardware costs. Prefer no minimum monthly volumes. 11) Looking at page 3, section 20 (Non-Exclusive Agreement) and page 11 with Option A – If the hardware cost is included in the cost per click (click rate), how is it possible for North Penn School District to switch service providers? For the number of units included in this bid, an agreement cannot be made with another provider. If the district requires additional units, the district may consider alternative vendors for the need.