Determination - Sinclair Cybernetics Sole Source

Description

Justin S. Greene Anna T. Hamilton Commissioner, District 1 Commissioner, District 4 Anna Hansen Hank Hughes Commissioner, District 2 Commissioner, District 5 Camilla Bustamante Gregory S. Shaffer Commissioner, District 3 County Manager MEMORANDUM FOR FILE DATE: September 24, 2024 TO: File FROM: Bill Taylor, Procurement Manager RE: Sole Source Determination per Section 13-1-126 NMSA 1978 with Sinclair Cybernetics Software and Programming Services for a Total Amount of $44,507.62, Inclusive of NM GRT. BACKGROUND: In 2017 the door control system at the Santa Fe County Adult Detention Facility (“Facitity”) was designed, engineered and installed by Sierra Detention Systems. Sierra Detention Systems was then acquired by Sinclair Cybernetics in 2019. The Human Machine Interface (HMI) personal computers for the door control system contains specialized and unique software that interfaces with the door and intercom hardware, as well as the surveillance camera system. The Facility’s HMI system require updates be installed and custom programming on seven (7) PC’s that are installed in all SFCADF control rooms, due to age and available security patches and enhancements. DETERMINATION: Due to the unique intellectual properties of Sinclair Cybernetics software, and the critical security requirements of the Facility, and the uniqueness is substantially related to the intended purpose of the purpose of HMI updates, it is the determination of the County central purchasing office that this purchase may be awarded without competitive sealed bids pursuant to NMSA 1978, 13-1-126 Sole Source Procurement. Contract Information: Vendor: Sinclair Cybernetics PO Box 630512 Highland Ranch, Colorado 80163 SCOPE OF WORK 102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX: 505-995-2740 www.santafecountynm.gov SCOPE OF WORK: Sinclair proposes to configure and install (6) six computer workstations plus (1) one spare on owner provided hardware. This proposal includes the labor needed to program the new computers with the current configuration and upgrade software to latest version. Six of the seven units will be setup to replace the active computers and one computer will be configured as a spare. - Total Amount Attached: $ 44,507.62 Inclusive of NM GRT Cost Proposal 102 Grant Avenue · P.O.