CSCU Procurement Manual Crosswalk Final 8-31-21

Description

CSCU Procurement Manual Crosswalk August 31, 2021 Chief Executive Officer Liability Unauthorized Purchases Delegation of Signing Authority Methods of Procurement Methods of Contracting Page 14: "In accordance with the terms of the C.G.S., a chief executive officer who enters into a contract which fails to meet the requirements of the statute shall be personally liable for the costs of such contract, and such contract shall be void and of no effect. Any amount paid under such contract me be recovered from such chief executive officer by the state in a civil action." Page 14: “Goods or services identified upon delivery as not related to a properly authorized purchase may be refused and/or returned to the vendor. If accepted, payment for such unauthorized purchases may be the personal responsibility of the ordering individual…” Pages 22 -23: Exhibit A: Board of Regents for Higher Education – “This policy delegates signing authority by the Board of Regents of Higher Education to the Connecticut State Colleges and Universities executives…. However, if the documents in question exceeds $5M, then two signatures shall be required. Each President has the authority to re-delegate authority within his/her institution. Redelegations will be specific to the employee’s function and in an amount appropriate for the position.” Page 8: “Statutory Requirements – “The thresholds for contracts which must be competitively bid…” Pages 17-19: • Standard Contract – “When an Institution secures services for a fee, a standard contract or template shall be used as the contracting method.” <$10,000 (Competitive bidding is not required.) $10,000 - $50,000 (A minimum of 3 quotes are required; ensuring the lowest; most responsible bidder.) $50,000> (A Request for Proposal, Request for Quote, Request for Information or Invitation to Bid processes are required.) Standard Contracts require OAG approval when: 1. Stand contract value is $25,000>; or 2. Accumulated contract value is $25,000> within a 12-month rolling period. • Personal Service Agreement (PSA) – “Where an institution secures personal or professional services that is greater than $10,000 as defined in C.G.S., a PSA, standard contract or template, shall be used as the contracting method. PSA’s require OAG approval when: 1.