Bid Specifications

Description

TOWN OF YORKTOWN PROCUREMENT INSTRUCTIONS TO BIDDERS NOTICE IS HERE GIVEN that sealed bids will be received by the Town Clerk, Town of Yorktown, Westchester County, NY until 10:00 A.M. on Monday, October 27, 2025 at Town Hall, 363 Underhill Avenue, Yorktown Heights, N.Y. 10598 for AC Service Bid. Copies of the Bid Documents will be available in the office of the Town of Yorktown Town Clerk located at 363 Underhill Avenue, Yorktown Heights, NY 10598. A completed Bid Proposal Form must be returned to the Town Clerk, 363 Underhill Avenue, Yorktown Heights, NY 10598, marked: “Bid: AC Service Bid”. NOTICE IS ALSO HERE GIVEN that the Town will hold mandatory meetings with vendors to inspect the units subject to this proposed contract on October 14th-17th, 2025 and October 20th-24th, 2025 from 7 am to 12 pm at 1974 Commerce Street, Yorktown Heights, NY. Vendors must be located no more than 25 miles from Yorktown Heights, NY. To make an appointment call (914)962-5758. The Bid Documents consists of the following documents: 1. Instructions to Bidders 2. Part One Proposal Form 3. Part Two General Terms and Conditions of Proposal 4. Part Three Specifications 5. Non-Collusive Bidding Certificate A submitted proposal will consist of 1. one original completed Proposal Form, signed on behalf of Bidder with information for all blanks supplied, a proposal Narrative responsive to the Scope in Part Three, a detailed listing of any exceptions taken by Bidder; and 2. a signed Non-Collusive Bidding Certificate. Diana Quast, Town Clerk Master Municipal Clerk Town of Yorktown 1 TOWN OF YORKTOWN PROCUREMENT BID PROPOSAL FORM PART ONE The Town of Yorktown seeks bids from qualified parties.: BIDDER’S OFFICIAL CORPORATE NAME (required, if bidder is a corporation): ________________________________________________________________________ BIDDER’S D/B/A NAME (if any) ____________________________________________ NYS Registered Motor Vehicle Repair Shop Facility Number: ______________________ 1. Routine service and cleaning of the air conditioning units to be completed no later than the first week of May of each contract year, and start-of-season and end-of-season service calls. Dollar Amount: $ _________________________ Amount in words: _________________________________________________ 2. Emergency Services.