Bid No 2305 Workers Compensation Software Addendum 1

Description

ADDENDUM TO BID NO. 2305 GARDEN GROVE UNIFIED SCHOOL DISTIRCT Purchasing Department 11852 Knott Avenue, Building A Garden Grove, CA 92841 (714) 663-6340 Date: February 6, 2024 Project: Bid No 2305 – Workers Compensation Software From: Emily Hughes, Purchasing Addendum Number: 1 You are hereby notified of the following changes, additions or deletions to the Documents for the above titled Project. Take careful note of the addendum so that proper allowance may be made. Q. Section 1 of the Information for Bidders on page 5 states that signatures must be in longhand and in ink. Would the District allow bidders to submit an original proposal that has been signed in longhand form electronically? A. Original proposal that has been signed in longhand form electronically is acceptable. No digital signatures will be accepted. Q. Section 2 of the Information for Bidders on page 5 instructs bidders to submit one (1) original and five (5) copies of the proposal. In the Instructions for Submitting Proposals on page 22, however, the instructions state to submit one (1) original proposal and four (4) hard copies. Please confirm the number of hard copies that should be submitted with the original proposal. A. Please submit 1 original and 4 hard copies. Q. Section 16 of the Information for Bidders on page 8 indicates the District expects a signed agreement within 10 calendar days after the notice of award (generally not enough time for parties to engage in good faith contract negotiations). Section 17(a) of the Information for Bidders (“Section 17”) on page 8 advises the District will not consider any modifications to the Agreement. Conversely, Section 35 of the Instructions for Submitting Proposals on page 29 provides for exceptions and deviations. Please clarify whether it is the District's expectation that the winning party will execute all documentation listed in Section 17 as-is, or that the District is willing to enter into good faith negotiations. A. Regarding the Software Services Agreement (Pg. 40), it is the District’s expectation that the winning party will execute all documentation as-is. For clarification purposes, section 35 (pg. 29) states that a vendor can state the impossibility or impracticality to any specifications and/or exhibits and attachments. All deviations should be expected to be grouped together in section 35 of the instructions for submitting proposals. Q.