Bid MSU2026108 RFP

Description

Mississippi State University Request for Proposals (RFP) MSU2026108 Web-Based Recreation Management System for Mississippi State University ISSUE DATE: September 28, 2026 ISSUING AGENCY: Office of Procurement Services Mississippi State University 610 McArthur Hall, 245 Barr Ave Mississippi State, MS 39762 Sealed Proposals, subject to the conditions made a part hereof, will be received October 20, 2026 at 2:00 PM in the MSU Office of Procurement Services, same address above, for furnishing services and potentially, optional services as described herein. IMPORTANT NOTE: If you are physically mailing your response, indicate firm name, and RFP number on the front of each and every sealed proposal envelope or package. All inquiries concerning this RFP should be sent via the instructions in Section 4. Any addendum associated with this RFP will be posted at http://www.procurement.msstate.edu/procurement/bids/index.php located under the RFP number. It is the respondent’s responsibility to assure that all addenda have been reviewed and if applicable, signed and returned. 1 Version May 2026 1. UNIVERSITY OVERVIEW Mississippi State University (MSU) is a comprehensive land grant university. The main campus is located adjacent to the community of Starkville in northeast Mississippi, with a remote campus located in Meridian. Additionally, the university operates several remote agricultural experiment stations and has an Extension office located in each of the eighty-two Mississippi counties. Additional information about MSU can be found at our website www.msstate.edu. 2. INVITATION TO SUBMIT PROPOSAL ON RFP University Recreation (URec) at Mississippi State University seeks a web-based recreation management application system that will enable URec to manage the following functions: • • • • • • • • • • Memberships (Facility and Program) Member Communication Accounting Registrations (Programs, Services, and Courses respectively) Facility Reservations Locker Rentals Towel Services Point-of-Sale Equipment Check-out / Rental Program marketing, registration, and reservation via smartphone app The system should facilitate and improve the efficiency and communication capabilities of University Recreation’s Member Services office by eliminating paper files and folders and provide the staff with the capability to email all members, subsets of members, and individual members.