Bid Board User Guide

Description

CTsource Bid Board User Guide Welcome to the State of Connecticut’s CTsource Bid Board! The CTsource Bid Board enables users to easily access and view statewide solicitation information. CTsource is the State of Connecticut’s Contracting Portal. The CTsource Bid Board provides public access to view the Department of Administrative Services Procurement Division (DAS) as well as all other CT state agencies, municipalities, and political subdivisions solicitation opportunities. How to Conduct a Search on the Bid Board The Bid Board has filters and free form text search capabilities, and the results can be further sorted by relevance. The quickest way to perform a search is to enter the solicitation number or title in the Search field and the solicitation(s) matching your search criteria will populate in the results window. You may also enter free form text in the Search field alone or in conjunction with one or more filters to refine your search. Filter mechanisms are available to narrow search results including: Organization, Status, Bid Type, and Commodities as described below. Once a filter is used, you may choose another filter to narrow your search further. The ‘Sort Results By Relevance’ drop down feature in the top right corner enables a sort by Ascending or Descending order for Start Date or End Date. • Organization Filter – By default, all solicitations published on the Bid Board will appear. Click the Select Organization button to refine the search. Use either the Tree View or alphabetical List View to select one or more organizations. Click the Apply button. Lists are alphabetical will sort by ascending (ASC) or descending (DESC) order • Status Filter – Selecting ‘Awarded’ will list the solicitations selected for potential award. Note: a DAS Procurement solicitation is truly awarded when an active contract is published on the Contract Board. Choosing ‘Open’ will list active solicitations. The ‘Under Evaluation’ status represents solicitations that have closed, and supplier responses are under evaluation and have not been awarded. • Bid Type Filter – DAS Procurement bid types are as follows: Invitation to Bid, Request for Proposal, Request for Qualifications, Request for Information. Other bid types displayed are unique to specific organizations. • Commodities Filter – To search for a solicitation by commodity, enter the UNSPSC commodity code or the commodity name in the search field.