Audio Visual Products and Related Services

Description

The City of Tucson maintains over 100 conference rooms geographically dispersed throughout City facilities in Tucson, Arizona. These conference rooms are used by City staff and public groups to hold in-person and hybrid meetings using video conferencing tools such as Microsoft Teams and Zoom. These rooms range in size from small collaboration spaces to large auditoriums. Each conference room contains different types of audio-visual (AV) technology ranging from those with no technology, to those with sophisticated systems. When scheduling a conference room, meeting facilitators often don’t know what technology to expect or how to effectively use the technology. This ultimately impacts the City’s ability to successfully facilitate hybrid meetings.  To overcome these challenges, the City of Tucson Information Technology Department (ITD) is seeking to contract with one or more AV equipment and service providers to refine initial design and build a consistent meeting room AV experience. The chosen contractor(s) will work with the City to create AV packages for each type of conference room based on size. Once finalized, the contractor will be responsible for building out each conference room based on priority and budget established by the City. The contractor will also develop and deliver technical and end-user training programs, associated documentation, and provide a minimum of twice annual inspection and preventative maintenance to keep these systems running with maximum effectiveness.  AXIA Cooperative - National Contract: The City of Tucson, as the Lead Procurement Agency, as defined in Axia Cooperative Attachment, has partnered with Axia Coop LLC (“Axia Cooperative”) to make the resultant contract (also known as the “Master Agreement” in materials distributed by Axia Cooperative) from this solicitation available to other public agencies nationally, including state and local governmental