Addendum No. 1 - RFP 2023-03 Tourist Board Special Events Consultant

Description

Town of Surfside RFP 2023-03 Tourist Board Special Events Consultant Addendum No. 1 Date Issued: July 17, 2023 To All Respondents: Respondents for the above-referenced RFP shall take note of the following changes, additions, deletions or clarifications to RFP No. 2023-03, which in accordance with the RFP Documents shall become a part of and have precedence over anything shown or described otherwise in the RFP. TOWN RESPONSES TO QUESTIONS RECEIVED ARE PROVIDED BELOW: 1. What is the budget for this bid? The budget for this bid is not predetermined. The Tourist Board retains discretion in allocating funds for the consultant as the year progresses. As a new professional services provider, the Tourist Board seeks to contract with a "Special Events Consultant" to determine the appropriate budget for the scope of work. The Tourist Board has an operating budget of approximately $1.3 million per year. 2. What has been spent on this series of events in the past? Please refer to the attached final budget from last year. 3. What's been your major pain point with your current marketing providers? While not necessarily a pain point, the Tourist Board is determined to enhance overall customer service and event presentation. We understand the significance of providing exceptional customer service and ensuring an impressive presentation, especially in relation to food and beverage aspects. Our objective is to engage a dedicated service provider for special events coordination who demonstrates a strong commitment to these areas. Additionally, the Town currently lacks a service provider for impromptu events. Therefore, we aim to hire a consultant who can efficiently organize a range of events, from small impromptu gatherings to large-scale occasions. Presently, the Town primarily hosts structured events, but we aspire to diversify our offerings. 1 4. What are you most proud of in Surfside that should be a priority in the campaign? This is an opinion-based question, and the Town has no comments. We encourage you to review the Town's website and VisitSurfside Instagram account to gain a better understanding of the events we currently host. 5. From your perspective, what is the number one reason to engage in this initiative? Engaging in this initiative allows the Tourist Board to secure the expertise of a hands-on Special Events Consultant who can provide comprehensive support for all our events and help expand upon our vision. 6.