Addendum No. 1 IFB 2025-0122-CMO

Description

Justin S. Greene Anna T. Hamilton Commissioner, District 1 Commissioner, District 4 Anna Hansen Hank Hughes Commissioner, District 2 Commissioner, District 5 Camilla Bustamante Gregory S. Shaffer Commissioner, District 3 County Manager October 16, 2024 SANTA FE COUNTY RFP No. 2024-0122-CMO/TJ RE-BID OFFICE SUPPLIES ADDENDUM NO. 1 Dear Proponents, This addendum is issued to reflect the following immediately. It shall be the responsibility of interested Offerors to adhere to any changes or revisions to the RFP as identified in this Addendum No. 1. This documentation shall become permanent and made part of the departmental files. THE DEADLINE TO SUBMIT BIDS HAS BEEN EXTENDED TO: Thursday, October 24, 2024 at 2:00 p.m. Question No. 1: Answer No. 1: Question No. 2: Answer No. 2a: Answer No. 2b: Question No. 3: Appendix A shows on page 4 that it’s due October 8th. On the Appendix A document it shows October 11th. Can you confirm which is correct. The date shown on Appendix A is the correct date, October 11, 2024. Can you share what you spent on office supplies or with your office supplies provider in: a. 2023 b. Current YTD 2024 FY 2023 approximately $257,000.00 FY 2024 approximately $261,000.00 In our effort to adopt sustainable resource management, ODP does not print a hardcopy catalog. Instead we offer our pricing on ODP Business site, which requires users to have a secure user name and password to our site. This site is also set up so that you access your specific pricing. Will we be disqualified because we do not offer a hard copy of a printed catalog? 102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX: 505-995-2740 www.santafecountynm.gov Answer No. 3: No, you will not be disqualified if you do not provide a catalog. We understand more companies are adapting to the sustainable resource management approach. However, we are requesting fixed discount rates from your catalog price listing for office supplies. Question No. 4: Answer No. 4: How many requestors do you have requesting supplies today? Approximately 310 requestors throughout Santa Fe County departments. Question No. 5: Answer No. 5: What was the total number of orders for the County in 2023, and YTD 2024? See answer to question No. 2. Each department requests an open purchase order at the beginning of the fiscal year and the department may use that purchase order throughout the year. Question No.