7-8-1012.1 Procurement

Description

PIEDMONT TECHNICAL COLLEGE PROCEDURE PROCEDURE NUMBER: 7-8-1012.1 PAGE: 1 of 19 TITLE: Procurement RELATED POLICY AND PROCEDURES: 7-8-1012 Procurement DIVISION OF RESPONSIBILITY: Business and Finance June 10, 2013 October 24, 2018 October 24, 2018 Date Approved by President Date of Last Review Date of Last Revision Administrative Responsibilities It is the responsibility of the Vice President for Business and Finance and the Procurement Officer to review and revise this procedure. General The procedures contained herein do not address, in detail, all aspects of the South Carolina Consolidated Procurement Code (hereafter called The Code), and the respective regulations. The code may be accessed in the Procurement Office, or accessed online at the Piedmont Technical College (PTC) website at ptc.edu/Procurement/ or at the State Fiscal Accountability Authority Procurement Services web site for specific content, as necessary. This procedure should be viewed as a general guideline for all procurements, and changes will be made as necessary to reflect the college's position on procurement related matters and to comply with changes to The Code and any other applicable regulations. Procedure A. Procedural Responsibilities 1. The Business and Finance Division is responsible for all procurement related activities from the beginning (planning stage) to the end (disposition of surplus PIEDMONT TECHNICAL COLLEGE PROCEDURE PROCEDURE NUMBER: 7-8-1012.1 PAGE: 2 of 19 property) and all documentation thereof. These activities include, but are not limited to: a. Receipt of internal requisitions (whether computer generated, online, or hand written). b. Verification of fund availability and other budget/accounting information. c. Approvals of authorized parties prior to processing of orders. d. Processing of procurement documentation and file maintenance. e. Application and adherence to The Code and Regulations of all procurements. f. Verification and evaluation of procurement documentation. g. Preparation of formal purchase orders, mailing, faxing or emailing and distribution. h. Preparation and submittal of all quarterly procurement reports. The Procurement Office acts as liaison between State Materials Management Office and individuals submitting requisitions. 2. The Procurement Office has full responsibility for obligating College funds for any goods, supplies, equipment, services and contractual agreements required by the College.