27-002 2026 Board of Canvassers Referenda Self Mailers – Printing & Mailing

Description

CITY OF PAWTUCKET REQUEST FOR PROPOSALS RFP 27-002 2026 Board of Canvassers Referenda Self Mailers – Printing & Mailing Contents: 1.0 Bid/Solicitation Information 2.0 Instructions and Notifications to Bidders 3.0 Overview 4.0 Scope of Work 5.0 Insurance 6.0 Acknowledgement of Risk and Hold Harmless Agreement 7.0 Additional Insurance Requirements 8.0 Proposal Content and Organization 9.0 Evaluation Criteria 10.0 Miscellaneous 11.0 Bid Form Appendix A Anti-Kickback Acknowledgement Appendix B City of Pawtucket Purchasing Rules and Regulations and Terms and Conditions of Purchase 2 1.0 - Bid/Solicitation Information Schedule Pre-Bid/Proposal Conference:  No  Yes Requests for Further Information Period ends: August 20, 2026 at 12:00 PM Requests for information or clarification must be made electronically to the attention of: Peter Wingate - Purchasing Agent E-mail: pwingate@pawtucketri.gov Please reference the RFP / LOI number on all correspondence. Answers to questions received, if any, will be posted on the internet as an addendum to this bid solicitation. RFP Submission Deadline: August 27, 2026 at 12:00 PM Late submittals will not be considered Proposals must be mailed or hand-delivered in a sealed envelope marked with the RFP# and Project Name to: Pawtucket City Hall - Purchasing Office 137 Roosevelt Avenue Pawtucket, RI 02860 Proposals will be publicly opened: Purchasing Board Meeting 4:00 PM, August 27, 2026 100 Freight Street, Pawtucket, RI 02860 Bonds/Surety/Retainage Required Surety Bond:  No  Yes Bidder is required to provide a bid surety in the form of a bid bond or certified check payable to the City of Pawtucket in an amount not less than five percent (5%) of the bid price. Performance Bond:  No  Yes The successful bidder will be required to furnish all insurance documentation as outlined in the attached Purchasing Rules & Regulations and General Terms & Conditions of Purchase. Retainage:  No  Yes Per RIGL 37-12-10, a retainer of five percent (5%) will be deducted from payments made to the vendor to secure satisfactory performance of the contractual work. Miscellaneous The bid process and resulting contract are subject to the Rules and Regulations and General Terms and Conditions of Purchase. Submission of a bid in response to this solicitation is acknowledgement and acceptance of these Rules and Regulations and General Terms and Conditions of Purchase.