2627 Charter Bus Services

Description

Request for Quotation RFQ #: Description: 1. Mohave College 1971 Jagerson Avenue Kingman, AZ 86409 (928) 681-5653 01-2627 Charter Bus Services Purpose Pursuant to provisions of the Mohave College Procurement Manual, the District intends to establish a contract(s) for charter bus services for the 2026/2027 Soccer season. The tentative 2026/2027 Men’s & Women’s Soccer Travel Schedule is attached for reference. All soccer team travel originates from the Bullhead City Campus: 3400 Hwy 95, Bullhead City, AZ 86442. 2. Multiple Award The District intends to award a contract to a single offeror. However, the District reserves the right to make a multiple award if a single vendor is unable to provide charter bus services for each trip listed on the cost form. 3. Non-Exclusive Contract Any contract resulting from this request for quote shall be awarded with the understanding and agreement that it is for the sole convenience of the District. The District reserves the right to obtain like services from other sources. 4. Term of Award It is the intent of the District to award a single-term contract, beginning July 1, 2026, and continuing until December 31, 2026. However, no contract exists unless and until a purchase order is issued. 5. Price Clause Prices shall be firm for the term of the contract. Prices as stated must be complete for the services offered and shall include all associated costs. Awarded Vendors can charge by mileage or hourly rate, but not by both. Overnight trips that include drivers’ hotel room shall be “passed thru” to the District at cost. 6. Fuel Surcharges No fuel surcharges will be accepted. No price increase will be accepted without proper request by the awarded vendor and response by the District’s Purchasing Division. 7. Insurance Requirements The District requires a complete and valid certificate of insurance to be submitted with the quotation response. The District will notify the successful vendor(s) of the contract award. The successful vendor(s) must, at that time, submit an original copy of the certificate of insurance, naming Mohave College as additionally insured for the coverage in the minimum amounts stated. The coverage shall be maintained in full force and effect during the term of the contract and shall not serve to limit any liabilities or any other contractor obligations.