24-002 ITB WS Service Truck

Description

City of Commerce P.O. Box 348 Commerce, GA 30529 Phone/Fax : (706) 335-1893 Email : ccase@commercega.gov INVITATION TO BID Bid Availability Date: October 20, 2023 Bid Number: ITB 24-002 Bid Name: Water & Sewer Department Service Truck Contract: One Time Purchase issued by Purchase Order The City of Commerce is soliciting bids for the purchase of one (1) service truck. Specifications, terms, and conditions are contained herein. Vehicle minimum specifications: • • • • • • • • • Dodge Ram 2500 or Equivalent Year 2023 or newer Color – White Crew Cab V8 Unleaded Gasoline or Diesel Fuel Type Automatic transmission Four Wheel Drive (4x4) Utility Bed Bluetooth equipped radio for hands free calling. The bidder may give quotations on any one or more items and may offer alternates. The City reserves the right to reject all bids that are non- responsive or not responsible. The City reserves the right to cancel the ITB at any time before the closing date. BID DUE DATE/TIME: October 26, 2023, at 2:00 p.m. RETURN BID VIA: fax, email, mail, or deliver to: Phone/Fax: 706-335-1893 Email: ccase@commercega.gov (PDF Format Only) Delivery: City of Commerce Attn: Finance Director – ITB #24-002. P.O. Box 348 27 Sycamore St. Commerce, GA 30529 1. GENERAL INFORMATION FOR BIDDERS: a. From the issue date of this Invitation to Bid (ITB) until an award has been announced, vendors shall not communicate with any City of Commerce elected official or employee, with the exception of the name stated above or the Finance Director, concerning this ITB or any information herein. b. Whenever the terms “shall”, “must”, “will”, or “is required” are used in the ITB, the item being referred to is a mandatory requirement of this ITB and failure to meet any mandatory requirement may be cause for rejection of the bid. c. All amendments and or addendums will be posted on the City of Commerce Website, www.commercega.gov and it is the bidder’s responsibility to check this site on a regular basis. The City will not be responsible for any information not viewed by bidders. 2. QUOTATIONS a. The City of Commerce reserves the right to: i. waive formalities and technicalities in any quotation; ii. reject any and/or all quotations when in the City’s judgment; iii. accept the quotation that in its judgment will be in its best interest; iv. purchase from any source, in part or in whole any supplies, equipment or services; v. at its option, award on individual items or on a lump sum basis; vi.