2026-36 CFD Diesel Exhaust Extraction System

Description

REQUEST FOR QUOTATION City of Charleston, WV 2026-36 CFD Diesel Exhaust Extraction System SPECIFICATIONS 1. PURPOSE AND SCOPE: The City of Charleston, WV (the City) is soliciting quotes for a one-time purchase and installation of fully automatic Diesel Exhaust Extraction Systems, including demolition and disposal of existing exhaust removal equipment, for use by the City’s Charleston Fire Department (CFD). This procurement is funded in whole or in part by a FEMA Assistance to Firefighters Grant (AFG) and is subject to all applicable federal requirements under 2 CFR Part 200 (Uniform Guidance). All Vendors must comply with the Federal Terms and Conditions set forth in the Federal Funds Addendum attached hereto. Date Time RFQ Issued September 14, 2026 — Mandatory Pre-Bid Meeting October 1, 2026 10:00 AM Deadline for Written Questions October 8, 2026 10:00 AM Addendum Issued (if necessary) October 14, 2026 — Bid Opening October 21, 2026 10:00 AM 21gdf Event BID SUBMISSION: Paper bids will be accepted either by hand delivery, mail or courier service. Electronic bids will be accepted through the online procurement platform BidExpress. Emailed bids will not be accepted. Regardless of delivery method, bids must be received by City staff on or before the date and time of the bid opening. Any bid received by City staff is considered to be in the possession of the City and will not be returned for any reason. Bids that are not received through an approved method listed in these specifications, on or before the closing date and time, will not be considered for contract award. 2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in Section 2 of the General Terms and Conditions. 2.1 "Contract Items" means fully automatic Diesel Exhaust Extraction Systems, including demolition and disposal of existing systems, supply of all required new equipment, and complete installation at each CFD location identified in Section 3, as more fully defined by these specifications. REQUEST FOR QUOTATION City of Charleston, WV 2026-36 CFD Diesel Exhaust Extraction System 2.2 “Pricing Page” means the pages upon which Vendor should list its proposed price for the Contract Items.