2026-006 Request for Proposals Janitorial Services (Due by 07/28/26 at 11:00 AM EST

Description

City of Thomasville, Georgia Request for Proposals (RFP) for: RFP #2026-006: Janitorial Services Issue Date: Friday, June 26, 2026 Issued By: City of Thomasville 111 Victoria Place Thomasville, GA 31792 Inquiries: Lori McCardle Purchasing Administrator City of Thomasville lori.mccardle@thomasville.org Proposals Due: Tuesday, July 28, 2026 at 11:00 AM EST INSTRUCTIONS TO PROPOSERS 1. Proposers shall submit one (1) signed original response to the RFP and must be enclosed in a sealed plain envelope, with “RFP #2026-006: JANITORIAL SERVICES” on the outside and must be filed with the Purchasing Administrator of the City of Thomasville, located at 111 Victoria Place, Thomasville, Georgia 31792 by July 28, 2026 at 11:00 AM EST. In the event you choose to mail your proposal, it should be mailed to Lori H. McCardle, Purchasing Administrator, P.O. Box 1540, Thomasville, Georgia 31799. 2. No proposer will be allowed to withdraw his proposal for any reason whatsoever after the RFP’s have been opened. 3. The specifications and scope of work following represent the minimum performance characteristics desired in the services to be purchased. These requirements are not intended to prevent obtaining fair prices or to eliminate competition, but to ensure, if possible, that all proposals submitted shall not be subject to correction or alteration after the RFP has been filed, opened, and publicly read. In view of an unusual wide disparity in details of design and manufacture, complete descriptive literature and manufacturer’s specifications must be submitted on each type of equipment offered. The City of Thomasville reserves the right to evaluate any or all RFP’s, particularly where there is a range in specifications. Special consideration will be given to the ready availability of repair parts and service. 4. Federal or State taxes are not applicable to Georgia Municipalities under the United States Code Title 26 and Georgia Exemption Certificate Number 3-465-686-300-1. 5. It is expressly understood by the proposer that written notice of the award or purchase order from the Purchasing Office of the City of Thomasville will constitute an agreement and consummate the transaction and will serve together with the proposal, the advertisement, these instructions and the detailed specifications, as the entire form of contract between the parties. 6.