2026-003 Addendum 1 10-16-2026

Description

CITY OF DAHLONEGA 465 Riley Road Dahlonega, Georgia 30533 Phone: 706-864-6133 • Fax: 706-864-4837 CITY HALL COUNCIL CHAMBERS A/V SYSTEM UPGRADES PROJECT #2026-003 ADDENDUM 1 Addendum Issue Date: October 16, 2026 Addendum Subject: Response to Questions and Answers, Further Clarifications Addendum Page Numbers: 9 Pages 1. Do we need to submit our registration paperwork to do business with you prior to the bid response? You only need to submit the vendor forms included in the RFP packet with your proposal. Any additional vendor registration paperwork can be completed later if your firm is selected. 2. Subcontractor Qualifications and Experience: May the prime contractor rely upon and include the qualifications, key personnel, project experience, and references of its identified A/V subcontractor in demonstrating the project team’s experience and technical qualifications? If so, are there any specific requirements for presenting the subcontractor’s qualifications within the proposal? Yes. The prime contractor may identify and include the qualifications, experience, key personnel, and references of its proposed A/V subcontractor as part of the project team. Please clearly identify which qualifications and experience belong to the subcontractor and describe the subcontractor’s role in the project. 3. Insurance Requirements: Where the specialized A/V subcontractor will perform the physical installation and technical field work, may applicable insurance requirements—such as commercial general liability, automobile liability, workers’ compensation/employer’s liability, and other coverage associated with those operations—be satisfied through the subcontractor’s policies, including any required additional-insured endorsements? The prime contractor is responsible for meeting the insurance requirements outlined in section 5.15 of the RFP. Subcontractors performing work under the contract should maintain the required insurance coverage for their work. The prime contractor is responsible for ensuring that its subcontractors meet any applicable insurance requirements. 4. Prime Contractor Insurance: If the prime contractor’s role is limited to contract administration, project coordination, and oversight, please clarify which insurance policies and limits must nevertheless be maintained directly by the prime contractor, as opposed to coverage that may be maintained by the performing subcontractor.