100623-01 AE Services Addendum No. 1

Description

ALBEMARLE CHARLOTTESVILLE REGIONAL JAIL PURCHASING DEPARTMENT 160 Peregory Lane Charlottesville, VA 22902 P: (434) 977-6981 F: (434) 977-9617 Project: RFP 2024-100623-01 AE Services Due Date: October 6, 2023, 10:00 a.m. EST ADDENDUM NO. 1 1. Please see attached agenda and sign in sheet for the pre-conference meeting held on September 21, 2023 at Albemarle Charlottesville Regional Jail. 2. The RFP Due date is on October 6, 2023, 10:00 a.m. EST. Late RFP’s will not be accepted. 3. Below are question and answers addressed at the meeting: Q: What are known challenges ACRJ may face during this renovation? A: ACRJ may potentially run into system issues as the bulk of the renovation is the 1974 addition of the building. Systems issues such as air filtrations, HVAC, security, electrical, and plumbing systems. Q: What other requirements do you foresee are needed not covered in the RFP? A: Some requirements may include staff special management unit, classroom space, and visitation area/professional visitation area. Although covered in the RFP, please be mindful that community engagement is expected. 1 Q: Is the RFP strictly AE combined proposal or will ACRJ accept separate discipline proposals? A: Preference will be given to the firm that has all relative services in-house Q: Are there any DOC related kitchen issues? A: No, only appliances issues. Q: Is there a plan on how the construction process will commence? A: The construction is planned to be executed continuously. Inmate and staff will be relocated as necessary to eliminate disruptions in the construction process. Q: are there any desire to expand? A: the purpose of the renovation is to improve the facility and not to increase bed capacity. However, the square footage of the overall facility maybe increased if necessary to accomplish the goal of the renovation. Q: What is the current ACRJ staffing rate? A: 132 staff, authorized 162, 70 staff onsite (daily average). Q: Are there any issues on inmates breaking or tampering security cameras? A: No. However, we have had issues with some covering them with garments. Q: Are there any other requests for space expansion? A: Office spaces support services would be ideal.