10-13-26 Meeting Packet

Description

THE PORT DISTRICT OF SOUTH WHIDBEY ISLAND REGULAR MEETING Held at Freeland Library Meeting Room, 5495 Harbor Avenue, Freeland WA 98249 With virtual access via Zoom Meeting Service Tuesday, October 13, 2026, at 4:00 p.m. AGENDA Join Zoom Meeting https://us02web.zoom.us/j/84592196378 Meeting ID: 845 9219 6378 One tap mobile +12532050468,,84592196378# US +12532158782,,84592196378# US (Tacoma) Dial by your location • +1 253 215 8782 US (Tacoma) • +1 253 205 0468 US Meeting ID: 845 9219 6378 Find your local number: https://us02web.zoom.us/u/kcg5oUIs4L WORKSHOP (3:45 PM – 4:00 PM): Commission review of vouchers and recent correspondence REGULAR MEETING CALL TO ORDER and PLEDGE OF ALLEGIANCE (4:00pm) COMMISSIONER ACTIONS Consent Agenda: • Approval of Minutes from the Regular Meeting of September 8, 2026 • Approval of Minutes from Special Meeting of September 22, 2026 • Approval of August Vouchers in the amount of $108,736.73 (With this payment of vouchers, we will have approximately $351,000 at the end of September.) PUBLIC COMMENT – This is time set aside for members of the public to speak to the Board regarding any subjects of concern/interest, including items on the agenda. The Board will take all information under advisement but generally will not take any action unless it is emergent in nature. To ensure your comments are recorded, please state your name and city of residence. Please limit comments to 5 minutes. COMMISSIONER ACTIONS - Approval of Resolution 26-10 Leasing Policy - Approval of Resolution 26-11 Handling of EFTs Policy - Approval of Resolution 26-12 Credit Card Processing Fee Policy 1. Leasing Policy For the last few years, the Port has had very few actual leases to administer. Whidbey Island Grown, the Black Box Theater were the only two leases in place. All of the rest of our tenants were either rental agreements or license agreements. As the Port continues to lease additional properties it is important to codify a leasing policy. Staff has provided a draft policy for your review and accompanying resolution. 2. EFT Policy The State Auditor’s Office recommends creating a formal EFT Policy (electronic funds transfer). At this time the only EFT activity the Port has is direct deposit payroll. In talking to the County Treasurer there may come a time in the future that we want to pay vendors and all taxes using EFT. Because of this we need to create a policy that addresses approval processes for transfers.