08-06-2026 Executive Committee Meeting Agenda-Revised Time

Description

MEINERS OAKS WATER DISTRICT EXECUTIVE COMMITTEE MEETING AGENDA Meeting Location: 202 W. El Roblar Drive, Ojai, CA 93023 Members of the public may attend and participate in person at the District Office or by using the remote access information listed below. The physical meeting location is open and accessible to the public. HYBRID MEETING PARTICIPATION INFORMATION: JOIN BY COMPUTER: https://meet.goto.com/981862197 DIAL-IN (US): +1 (571) 317-3112 ACCESS CODE: 981-862-197 In compliance with the Americans with Disabilities Act and the Ralph M. Brown Act, any person who requires a disabilityrelated accommodation to attend or participate in this meeting should contact the District office at least 24 hours before the meeting at (805) 646-2114 ext. 3 or agenda@meinersoakswater.com to allow the District reasonable time to arrange accommodation. Gov. Code § 54954.2(a)(1)(C)) August 6, 2026, at 1:30 p.m. 1. CALL TO ORDER 2. PUBLIC COMMENTS 3. CLOSED SESSION a) Discussion of threats to critical infrastructure controls, cybersecurity information, and the security of essential public drinking water systems, pursuant to CA Government Code §54957(a). 4. DISCUSSION ITEMS a) Review and discussion of the new and updated Administrative Policies & Procedures. – S.Ward (Attachments) i. Updated Policies & Procedures 1. General Financial Management Policy (Update) 2. Credit Card Use Policy (Update) 3. Fraud Detection & Prevention Policy (Update) 4. Cybersecurity Policy (Update) - Not Attached per CA Gov Code §7929.210 5. Billing Data Security Policy (Update)- Not Attached per CA Gov Code §7929.210 6. Fixed Assets Policy (Update) 7. Unbilled Receivables Procedure (Update) ii. New Policies & Procedures Executive Committee Meeting Agenda Page 2 of 2 1. Accounts Payable Policy (New) 2. Accounts Receivable Policy (New) 3. Payroll Policy (New) 4. Debt Management Policy (New) 5. Grant Management Policy (New) 6. Disposal of District Property & Equipment Policy (New) 7. Adoption of Policies & Amendments Policy (New) 8. Record Retention Policy (New) iii. Updates Approved by Board in 2026 1. Conflict of Interest Policy (Updated & Approved 5/19/26) 2. Purchasing Goods & Services Policy (Updated & Approved 7/21/26) 3. Reserve Fund Policy (Updated & Approved 7/21/26) Recommended Action: Provide direction to staff on updates, revisions, and Board approval. 5. ADJOURNMENT 202 W.