05-09-2025 IT Services RFP Packet

Description

Information Technology Services​ Request for Proposals 2025 TABLE OF CONTENTS CONTENT​ ​ ​ ​ ​ ​ ​ ​ PAGE NUMBER Notice​​ ​ ​ ​ ​ ​ ​ ​ 3 Terms and Conditions​ ​ ​ ​ ​ ​ ​ 4 Instructions​ ​ ​ ​ ​ ​ ​ ​ ​ 7 General Information​​ ​ ​ ​ ​ ​ ​ 8 Scope of Services​ ​ ​ ​ ​ ​ ​ ​ 19 Proposal Form​ ​ ​ ​ ​ ​ ​ ​ 23 Technical Proposal​ ​ ​ ​ ​ ​ ​ ​ 24 Pricing Proposal​ ​ ​ ​ ​ ​ ​ ​ 25 Agreement​ ​ ​ ​ ​ ​ ​ ​ ​ 26 ​ 2 CITY OF ERLANGER​ NOTICE The City of Erlanger, 505 Commonwealth Avenue, Erlanger, KY, 41018, hereby solicits and advertises for Information Technology Services, as described and specified in the RFP packet entitled City of Erlanger Information Technology Services RFP, copies of which are available at the office of the Erlanger City Clerk, 505 Commonwealth Avenue, Erlanger, KY 41018, 859-727-2525. All proposals in response to this advertisement and solicitation must be received by the Erlanger City Clerk on or before 10:00 A.M. on May 9, 2025, on a form provided by the Erlanger City Clerk and completed according to the RFP Instructions provided thereby, including all required attachments; and enclosed within a sealed envelope, with the words “City of Erlanger IT Services RFP” written, typed or otherwise indicated on the outside of the envelope. Any proposals received after 10:00 A.M. on May 9, 2025 will not be considered. The City of Erlanger reserves the right to not only reject any and all bids and proposals submitted in response to this advertisement and solicitation, for any reason or no reason; but especially those that are not in conformity with either the RFP instructions or the specifications provided by the City, but also to accept bids and proposals submitted in response to this advertisement and solicitation that do not conform to those RFP instructions and specifications. 3 CITY OF ERLANGER TERMS AND CONDITIONS ➢​ Proposal Opening - Sealed proposals will only be received at the City of Erlanger’s City Clerk’s Office, 505 Commonwealth Avenue, Erlanger, KY 41018. ➢​ Proposal Preparation - The entire Request for Proposals (RFP) packet must be submitted as part of the proposal with the Proposal Form and Agreement completed and all information requested included. Proposals submitted in any other manner, or which fail to furnish all requested information, may be rejected.