03 - Addendum No. 1 - Town Hall HVAC Project

Description

Town of Surfside RFP 2026-03 TOWN HALL HVAC REPLACEMENT PROJECT Addendum No. 1 Date Issued: April 13, 2026 To All Respondents: This Addendum No. 1 forms a part of Request for Proposals (RFP) No. 2026-03 and modifies the original solicitation documents. All Respondents shall acknowledge receipt of this Addendum on RFP Form 1 – Proposal Form Package Acknowledgements. 1. Exhibit “B” - Sample Agreement A Sample Agreement is hereby provided as part of this Addendum for reference purposes only. The Sample Agreement establishes the general terms and conditions that are expected to form the basis of the final Agreement between the Town and the selected Contractor. The final Agreement shall be subject to negotiation and approval by the Town and may include revisions based on the specific scope of work, pricing, and other terms agreed upon by the parties. Respondents shall review the Sample Agreement and include any comments or requested revisions as part of their Proposal, if applicable. 2. Form 6 – Proposer’s Qualifications Survey The originally issued Form 6 included language applicable to landscaping and maintenance services, which is not relevant to this solicitation. Form 6 is hereby deleted in its entirety and replaced with a revised Form 6 specific to the Town Hall HVAC Replacement Project. The revised Form 6 is included herein and incorporated into the RFP. Respondents shall complete and submit the revised Form 6 with their Proposal, including documentation demonstrating the proposer’s experience with HVAC system replacement, design-build services, or similar mechanical construction services for agencies of comparable size, scope, and operational needs, and evidence of continuous operation providing such services for a minimum of 5 years. 3. Responses to Questions The Town has compiled responses to questions received at the Mandatory Pre-Proposal Conference and all written questions submitted by the established deadline. The questions and responses are provided below and are hereby incorporated into the RFP. No additional questions will be accepted following the issuance of this Addendum. If a Respondent submitted a question prior to the deadline and does not see their question addressed below, the Respondent shall notify the Office of the Town Clerk in writing within 48 hours of the issuance of this Addendum. Failure to do so shall constitute a waiver of any claim related to the omission of such question or response.