017 – Addendum A

Description

August 6, 2024 City of Mercedes ADDENDUM NO. 2024-017 (A) Request for Proposals for Employee Voluntary Supplemental Insurances Including Section 125 Cafeteria Plan Health and Wellness Programs Prospective Proposers and all concerned are hereby notified of the following changes in the Request for Proposals document for the above-listed RFP. These changes shall be incorporated in and shall become an integral part of the RFP documents. 1. The RFP has been updated and has replaced the initial RFP on the City of Mercedes’ website as of August 6, 2024. a A deadline for questions has been added. The deadline is Wednesday, August 4, 2024, at 2:00pm. 2. The deadline to submit the RFP has been changed to Monday, August 19, 2024, at 2:00 P.M. Please see vendor questions and answers below. Q1: Per page 10 of the RFP (Request for Proposal for Supplemental Insurance certification form), #7 states that coverage is effective March 1, 2019. Please confirm the correct date and advise if a corrected page/form will be provided for carriers to confirm and sign as to the correct effective date. A: Corrected on RFP. Q2: Are electronic signatures acceptable for all required forms to be submitted with our RFP response? A: Yes Q3: Please provide the Scope of Services Acknowledgement Worksheet (Excel sheet) that was noted on page 5 of the RFP as something that is required for carriers to complete and submit with our RFP response. A: This wording was removed from the RFP. There will be no excel spreadsheet. Q4: The RFP states on page 10, #3 that “All terms and conditions included in the RFP are understood and agreed upon without exception”. We did not see any specific contract terms and conditions. Should those have been included in the RFP? If so, can you please provide them to us for review. A: This was corrected on the RFP. Q5: Does Form 1295 need to be completed and submitted with our RFP response or only if we are awarded the RFP? A: Submitted with RFP response. Q6: For the Voluntary Accident and Voluntary Critical Illness plans, the RFP mentions fliers are provided. Are the fliers the same as the Summary of Benefits that were provided with the RFP or are the different/separate documents? A: Fliers are the same as the Summary of Benefits. The Certificates have been added to the RFP. Q7: Does the City currently have a Critical Illness insurance plan? We did not see a benefit summary included for it as part of Exhibit A of the RFP.