REQUEST FOR PROPOSAL RFP# 2015-001 TURN KEY ENTERPRISE RESOURCE PLANNING (ERP) SOFTWARE SOLUTION 2/18/2015 Page | 1 RFP# 2015-001 Turn Key Enterprise Resource Planning (ERP) Software Solution REQUEST FOR PROPOSAL TENTATIVE SCHEDULE The dates listed below are tentative and may be subject to change. RFP#: 2015-001 TITLE: TURN KEY ENTERPRISE RESOURCE PLANNING (ERP) SOFTWARE SOLUTION RELEASED: Monday, February 23, 2015 DEADLINE FOR QUESTIONS: 2:00 PM EST, Monday, March 23, 2015 RESPONSE TO QUESTIONS: Monday, April 6, 2015 DUE DATE: 2:00 PM EST, Thursday, April 23, 2015 2/18/2015 Page | 2 RFP# 2015-001 Turn Key Enterprise Resource Planning (ERP) Software Solution NOTICE TO PROSPECTIVE PROPOSERS DUE DATE AND # OF ORIGINALS: Responses are due: 2:00 PM EST, Thursday, April 23, 2015 Provide twelve (12) complete proposals and two (2) electronic (PDF or Word) true and exact copies on CD ROMs PROPOSALS SHALL BE SUBMITTED IN SEALED ENVELOPES. PROPOSALS MUST BE MAILED OR HAND DELIVERED TO: TOWN OF SURFSIDE OFFICE OF THE TOWN CLERK SANDRA NOVOA, CMC 9293 HARDING AVENUE SURFSIDE, FLORIDA 33154 RFP# 2015-001 TURN KEY ENTERPRISE RESOURCE PLANNING (ERP) SOFTWARE SOLUTION QUESTIONS: Any questions are to be submitted via email snovoa@townofsurfsidefl.gov by no later 2:00 PM EST, Monday, March 23, 2015 2/18/2015 Page | 3 RFP# 2015-001 Turn Key Enterprise Resource Planning (ERP) Software Solution Town ERP Selection Consultant The Town’s Consultant for this project, including the development of the technical specifications and consultation services for the evaluation of proposals, is Calvin, Giordano and Associates, Inc. Town Commission Meeting The awarded Vendor will be required to appear before the Town Commission to answer questions about their proposed solution or submittal package. Contract Cost The Town requires an all-inclusive contract cost for all functions and duties generally required and as outlined in this RFP, including but not limited to, hardware, labor, meetings, applicable taxes, implementation, customization, licensing and training, etc. System Design Costs The successful Vendor shall be responsible for all design, information gathering, and required programming and configuration to achieve a successful implementation. Additional Charges No additional charges, other than those listed on the pricing forms shall be made.
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