005 Veterans Memorial Park Field Lights RFP

Description

City of Commerce P.O. Box 348 27 Sycamore Street Commerce, GA 30529 Phone: (706) 335-1893 Fax: (706) 336-3297 Email: ccase@commercega.gov City of Commerce REQUEST FOR PROPOSAL FOR Veterans Memorial Park Field Lights City of Commerce P.O. Box 348 27 Sycamore Street Commerce, GA 30529 Attn: Finance Director RFP # 24-005 THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS RFP ON OR BEFORE THE STATED DATE AND TIME WILL BE SOLELY AND STRICTLY THE RESPONSIBILITY OF THE OFFEROR. RFP 24-005 1 CITY OF COMMERCE, GEORGIA REQUEST FOR PROPOSAL FOR VETERANS MEMORIAL PARK FIELD LIGHTS SECTION I - REQUEST FOR PROPOSAL OVERVIEW 1.0 PURPOSE The City of Commerce Recreation Department is soliciting sealed bids from qualified vendors to replace outdoor sports field lighting for an LED conversion project located at Veterans Memorial Park. Vendors must provide all equipment, materials and labor to complete the scope of work. The contract issued for this project will expire on September 30, 2024. 1.1 INFORMATION TO VENDORS RFP TIMETABLE The anticipated schedule for the RFP is as follows: RFP Available March 22, 2024 Pre-proposal Conference April 11, 2024, 2:00 pm (EST) Deadline for questions April 22, 2014 Submittal deadline & Opening April 25, 2024, by 2.00 pm (EST) Local time prevailing 1.2 RFP SUBMISSION: One (1) original and one (1) copy and one fully executable electronic copy (See section 1.17) of the complete signed submittal must be received by deadline listed in section 1.1. Proposals must be submitted in a sealed envelope stating on the outside, the vendor's name, address, the RFP number and title to: City of Commerce P.O. Box 348 27 Sycamore Street Commerce, GA 30529 Attn: Finance Director Hand delivered copies may be delivered to the above address ONLY between the hours of 8:30 a.m. and 4:00 p.m. ET, Monday through Friday, excluding holidays observed by the City of Commerce. Vendors may deliver proposals to the above address up to one hour before the scheduled RFP opening, after this time proposals should be delivered to the RFP opening location (see section 1.10). RFP 24-005 2 Vendors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service. The Submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the vendor.