001 Addendum1

Description

March 25, 2015 ADDENDUM #1 Town of Surfside REQUEST FOR PROPOSAL RFP# 2015-001 TURN KEY ENTERPRISE RESOURCE PLANNING (ERP) SOFTWARE SOLUTION 1. In considering a response to your bid for ERP solutions, I noticed in the text mention of a mandatory pre-bid meeting, yet am not seeing any dates/times for such in any of the provided documentation. Did we miss this meeting? ANSWER: There is not a mandatory pre-bid meeting for this project. 2. The RFP mention a Mandatory Pre-Proposal Conference, however, I do not see the date and time noted for this. Will you please confirm if there is a mandatory pre-proposal conference? If a pre-proposal conference is mandatory, will it be offered via teleconference? ANSWER: There is not a mandatory pre-bid meeting for this project. 3. Does the Town have a preference for an on-premise or vendor hosted solution? ANSWER: The Town will consider the product offering that provides a robust solution set that will allow the Town to continue to leverage this investment well into the future as the needs of the Town grow and evolve. 4. The RFP mentions Enterprise GIS (ESRI) timing of 2015. Is the Town obtaining ArcGIS server? If so, when and what version? ANSWER: The Town has not obtained ArcGIS as of yet and the date has not been determined. It is expected that it will be the latest version of ArcGIS. 5. Will you clarify what the “read-only” concurrent license holders will need access to (i.e. all components of the system or just some components ). If some components only, please identify which ones? ANSWER: “Read Only” license refers to having access to view any information that has been entered in any of the deployed module through the applicable interface. 6. Are the concurrent users, the total number of users to be trained? If not, will please identify total number of users to be trained for the community development portion of this RFP? ANSWER: Yes – that is what is estimated at this time. 7. How many plan reviewers will utilize electronic plan review? ANSWER: At this time it is estimated to be four (4). 1 8. Will you please provide details on the data to be converted form NaviLine (i.e. permits, inspections, code cases, contact information, etc.). ANSWER: Water/Sewer/Stormwater customer accounts, Solid Waste customer accounts, Business Licenses accounts, Building permits, Code Enforcement cases. 9. Does the Town utilize central cashiering? ANSWER: No 10. Regarding the required interfaces i.e. SeeClickFix, Rec Track, etc.